Jobs at the Library

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Employment Applications

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Submitting Applications

The Kalamazoo Public Library currently accepts online applications only. If you are unable to submit an application online or require an accommodation to complete the application process, please call the Human Resources office for assistance at 269-553-7931.

Current Job Listings

Branch & IT Services Administrative Support

Position Summary: Responsible for performing administrative, clerical and customer service functions to support operations in the Branch & IT Services Department under the direct supervision of the Head of Branch & IT Services. Serves as administrative assistant to the Head of BIT and provides support services for IT and library branches.

Duties and Responsibilities

1. Provides primary administrative and information management support to the head of the department to include special projects as assigned.
2. Provides support to Lead Librarians and branches as needed.
3. Coordinates “banned patron” letters, maintains security records and ensures staff and security notifications.
4. Assists in the collection and organization of data for projections, grant applications, and preparation of departmental budget.
5. Processes check requests, purchase orders and billing for department.
6. Maintains department records and filing.
7. Assists patrons at public service desk as needed: collects fines, registers patrons; facilitates access to materials; answers basic informational questions related to first floor collections; serves as first line of patron support in responding to complaints and inquiries; ensures thorough documentation of patron interactions in Workflows.
8. Prepares minutes for department and committee meetings as assigned.
9. Orders and maintains office supplies and materials for department.
10. Manages BITS myKPL page.
11. Participates in departmental meetings, library-wide committees, and training opportunities.
12. Performs other duties as assigned.

Professional Competencies:

Job Specific Knowledge and Skill: Acquires and applies knowledge, skills and experience to accomplish results.
• Demonstrates a basic understanding of library processes and procedures.
• Demonstrates knowledge and correct usage of Workflows and Financial Edge.
• Keeps informed of trends in library practices and services.
• Demonstrates strong administrative and organizational skills.
• Demonstrates a basic understanding of library budgeting.

Minimum Qualifications

1. Experience in administrative support work.
2. Fundamental knowledge of library practices and procedures.
3. Strong public service orientation.
4. Demonstrated proficiency in Microsoft Word, Outlook, Excel and Access programs with general knowledge of electronic file management.
5. Demonstrated strong administrative and organizational skills.

Salary:  $ 34,674 annually (Entry level on the KPLSP salary schedule). Comprehensive benefits package includes health insurance with employee contribution; fully paid dental, vision, LTD and life insurance; fully paid retirement; vacation, sick leave, and holidays.

Application with cover letter and resume are required for consideration. Submit an online Application for Employment.

Deadline for applications is Wednesday, July 6, 2016.


Library Aide

Position Summary: Library aides are instrumental to our library as they work to ensure that materials, media and music are available for our patrons, assist patrons at our public service desks and support the smooth operation of many service areas within our facilities.

Duties and Responsibilities

• Assist patrons at the public desks.
• Monitor public areas.
• Instruct patrons on library policy and use of equipment.
• Enter information into databases.
• Perform clerical tasks.
• Discharge and shelve materials.
• Assist with programming as requested.
• Support other branch locations as needed.
• Perform other duties as assigned.

Minimum Qualifications

• Ability to communicate clearly with patrons, co-workers and supervisors.
• Ability to follow library policies and procedures, as they relate to issuing library cards, checking out items, and collecting fines and fees.
• Demonstration of excellent customer service skills.
• Ability to work well with diverse populations.
• Evidence of excellent attendance, punctuality and dependability.
• Demonstrated basic proficiency in Microsoft Word and Outlook.

Physical demands and work environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing the duties of this job, the employee is required to travel independently within all areas of the library facilities. In the work environment, described below the position requires verbal and written communication with others, sitting, standing, walking; use hands to finger, handle or feel tools, objects or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Work environment: Work will be performed in an office environment and within library spaces. The noise level in the work environment is usually low to moderate.

Schedule:  12-16 hours weekly including evenings and rotating weekends.

Salary:  $8.85 - $11.10 per hour

Applications are accepted on an ongoing basis.